Job Application

Office Building Manager - Amsterdam

*Urgent - Role Interviewing Now!*

This is a Amsterdam based role with an excellent immediate start within a Global Technology Client that is working on their largest digital and technological transformation program.

The Office and Support Coordinator, known at FareHarbor as the Administrative and Facilities Coordinator, will play a crucial role in ensuring smooth office operations by managing leadership team schedules, supporting event planning, and serving as the central point of contact for operational and facilities management tasks within FareHarbor's Amsterdam Office.

This role is crucial to ensuring that FareHarbor leaders are able to operate efficiently, have adequate support, and that the entire Amsterdam office has the resources it needs to meet our ambitious goals. It requires having the ability to work independently, while also being a team player who believes in proactively driving projects forward through collaboration. Effectively anticipating and responding to the needs of the leader(s) is a further core requirement. The Administrative and Facilities Coordinator is someone who is able to pick up critical tasks at short notice and execute them through successful completion.

Responsibilities:

Administrative Support & Events:

• Manage the Leadership Team (LT) calendar, scheduling meetings, and prioritizing tasks in alignment with business objectives.
• Coordinate end-to-end travel logistics, including booking arrangements, itinerary management, and expense claims.
• Perform core administrative tasks such as document handling, correspondence, and signature arrangements.
• Contribute to operational improvements and process optimization within the team.

Facilities Management:

• Act as the primary point of contact for reception and office matters.
• Handle visitor registration, maintain office cleanliness, and ensure compliance with health and safety standards.
• Oversee office supplies, contractor management, and day-to-day office/facilities queries.
• Cultivate positive relationships with colleagues to foster a conducive work environment.
• Ensure emergency response procedures are updated and tested regularly.
• Manage incoming and outgoing mail and courier requests.

Requirements:

• Full-time position with office presence Monday to Thursday, with remote work on Fridays as needed.
• 1-2 years of relevant experience in administration, operations, or executive assistance.
• Strong interpersonal skills with the ability to engage with individuals from diverse backgrounds.
• Results-driven with a proactive approach to task completion.
• Exceptional organizational and planning abilities with keen attention to detail.
• Proficient in English communication, both verbal and written.
• Comfortable with ambiguity and capable of making decisions autonomously.
• Discretion in handling confidential information.
• Familiarity with G Suite applications, including Google Calendar and Sheets.

Please send your CV or call Toni to discuss further.

We are an equal opportunities employment agency and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion/belief, sexual orientation, or age.

We champion differences in technology recruitment and work with clients who actively wish to diversify their talent force - ALL applicants are welcome to apply.