Accounts Receivable Specialist

POSITION TITLE (Oracle title)

ACCOUNTING SPECIALIST

WORKING TITLE

Accounts Receivable Specialist

SCHOOL/DEPARTMENT

Accounting

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Noncertified Grade 25

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is eligible for hybrid telework workweek

POSITION PURPOSE:

Performs a variety of accounting tasks required to analyze, verify and reconcile accounting records in order to ensure effective, efficient and accurate financial operations. Controls all aspects of the receipting of funds for the department, verifies payments in Oracle and Prism, keys wire transfers from fund accountants, reviews/verifies credit card payments, receipts funds/payments from employees and deposits funds into the bank as required per policy. Explains complex rules and procedures to school staff, suppliers and the general public as required. Reviews processed transactions, ensuring presence of all required supporting documentation and determining the need for additional information in order to meet regulatory requirements. Analyzes transactions to ensure compliance with general accounting principles and audit regulations.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Knowledge of accounts receivable procedures and policies;
• Comprehensive knowledge of Microsoft Office specifically Word, Excel, and PowerPoint; Outlook; Google Apps;
• Effective time management skills;
• Ability to perform complex arithmetical computations accurately and with reasonable speed;
• Ability to operate ten-key calculator by touch and other standard business equipment;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to communicate clearly and concisely both in oral and written forms using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to establish and maintain effective working relationships with school system staff, vendors, contractors, and other external stakeholders.

EDUCATION, TRAINING, AND EXPERIENCE

• High school diploma or equivalent; AND
• Two years of experience in bookkeeping, accounting or related field; OR
• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Knowledge of Oracle financial applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Prepares bank deposits into various back accounts as required by General Statutes.
2. Receives and distributes funds and/or financial documents as necessary at front entrance/window. Serves as first point of contact for Accounting Department.
3. Researches and applies funds appropriately to correct general ledger account.
4. Verifies receipt of checks from mail.
5. Applies credit card payments to general ledger in Oracle.
6. Post funds received via ACH and wire transmittal into Oracle.
7. Communicates with school system personnel and vendors concerning accounts receivable matters as necessary.
8. Review reports from the nightly cycle and Oracle/Prism/interface for errors and coordinates corrections.
9. Assists Accounts Payable with check distribution.
10. Manage inventory of departmental supplies and office equipment. Submits replenishment orders and schedules maintenance as necessary.
11. Performs other related duties as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office and school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff students, parents, external agencies, vendors, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 10/2024

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.