Job Application

Job Title: Administrative Assistant

Job Type: 3-month contract

Salary: Competitive and based on experience

Location: London (Hybrid)

Keywords: Administrative Support, Secretarial Duties, Travel Planning, Expense Management, Multilingual

Our client is seeking a dedicated and experienced Administrative Assistant to join their dynamic team in London. This role offers an exciting opportunity to provide comprehensive administrative and secretarial support to various managers, ensuring the smooth running of business activities. The successful candidate will be involved in travel planning, expense management, meeting coordination, and document preparation. This role requires excellent communication skills, attention to detail, and the ability to thrive in a multicultural environment.

. Opportunity to work in a dynamic and multicultural environment

. Role involves diverse responsibilities including travel planning, expense management, and meeting coordination

. Ideal candidate will have strong organisational skills and the ability to multitask

What you'll do:

As an Administrative Assistant, you will play a crucial role in supporting various managers with their administrative needs. You will be responsible for coordinating meetings, arranging travel itineraries, handling expense claims, maintaining comprehensive filing systems, and providing support for signing events. Your role will also involve supporting bankers with Opscom and Board submissions. Your ability to multitask while remaining calm under pressure will be key to your success in this role.

. Provide comprehensive administrative and secretarial support to various managers

. Coordinate internal and external meetings, conference calls, and receive visitors

. Arrange travel itineraries, visas, renew passports as required, and handle managers' expense claims relating to travel

. Maintain comprehensive filing in various hard copy and electronic systems for instant retrieval of documents

. Coordinate logistics and catering arrangements for signing events on behalf of operation leaders

. Support Bankers on Opscom and Board submissions ensuring all required documents are available

. Conduct ad-hoc or specific tasks assigned by Line Manager which may be related amongst others to pipeline or reporting

What you bring:

The ideal candidate for the Administrative Assistant position brings a wealth of secretarial and administrative experience. He/She possesses strong organisational skills with a proactive approach towards his/her work. His/Her excellent communication skills enable him/her to build effective relationships within a multicultural environment. He/She is proficient in using Microsoft Office Suite and has knowledge of SAP. His/Her ability to multitask while maintaining professionalism makes him/her an asset to any team.

. Secondary/High School Education with fluency in English; knowledge of another language (eg, Russian, German, French, or Arabic) would be useful

. Proven secretarial and administrative experience

. Strong organisational skills with a proactive and flexible attitude towards work

. Excellent communication skills including a pleasant telephone manner

. Ability to build effective working relationships in a multicultural environment

. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint; knowledge of SAP is desirable

What sets this company apart:

Our client is a renowned organisation with a multicultural environment that fosters inclusivity and collaboration. They value their employees' contributions and provide opportunities for growth and development. Their dynamic work environment encourages innovation and rewards hard work. This is an excellent opportunity to join a team of professionals committed to making a difference.

What's next:

Ready to take the next step in your career? Don't miss this exciting opportunity!

Apply today by clicking on the link. We look forward to receiving your application!

Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailing.